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Managed procurement execution

An entire procurement engine.
Without building one.

ProcXcel handles the work between strategic projects and routine buying—from request to signed contract. AI agents prepare; procurement experts lead.

Book a walkthroughFind your opportunity
  • No new software to operate
  • More coverage without hiring
  • Your rules and approvals built in
Your engine can be ready in two weeks · See how setup works
PROCXCEL IN MOTIONEngagement portfolio
Across indirect procurement

Give more spend
commercial attention.

Professional services, facilities, marketing and IT. An execution model that extends beyond your strategic deals.

One operating model. Across your indirect categories.
Your engagement portfolioManaged by ProcXcel
FacilitiesWorkplace services€84,000Contracting
SaaS renewalCollaboration suite€48,000Negotiation
SoftwareNew CRM software purchase€160,000Evaluation
MarketingBrand design project€96,000Clarification
IT & telecomsManaged support€72,000Evaluation
RecruitmentSpecialist hiring€65,000Sourcing
LogisticsRegional distribution€118,000Negotiation
SaaS renewalFinance platform€54,000Contracting
MaintenanceEquipment servicing€91,000Evaluation
Professional servicesPayroll services€126,000Sourcing
TravelCorporate travel€78,000Negotiation
SoftwareAnalytics software€112,000Completed
SoftwareNew CRM software purchase€160,000Evaluation
SaaS renewalCollaboration suite€48,000Negotiation
FacilitiesWorkplace services€84,000Contracting
MarketingBrand design project€96,000Clarification
IT & telecomsManaged support€72,000Evaluation
RecruitmentSpecialist hiring€65,000Sourcing
LogisticsRegional distribution€118,000Negotiation
SaaS renewalFinance platform€54,000Contracting
MaintenanceEquipment servicing€91,000Evaluation
Professional servicesPayroll services€126,000Sourcing
TravelCorporate travel€78,000Negotiation
SoftwareAnalytics software€112,000Completed
SOFTWARENew CRM software purchaseSame engagement · From brief to agreement
Commercial review€160,000 baseline
Coverage expands across categories.
Across indirect procurementProfessional servicesFacilitiesMarketingIT & telecomsMRO
What changes for your business

Lower costs.
Less work.
More control.

Give more of your indirect spend the commercial attention it deserves. ProcXcel handles the work, so your team can focus on the decisions that matter.

Explore value and evidence
Spend less

Compete the requirement. Negotiate the whole offer. Document the saving against an agreed baseline.

Get time back

Supplier searches, chasing, comparisons and contract follow-up become our work.

Secure better terms

Protect scope, payment terms, service levels and exit rights alongside price.

Keep authority

Your policies guide the work. Your team approves the decisions. The evidence stays connected.

Extend your procurement coverage

Your strategic team.
Your everyday buying.
We cover the space between.

Give stakeholders a managed route for purchases that need supplier choice, negotiation and a contract. Make the approved buying route easier to use.

See the opportunity in your spend
STRATEGIC

Your procurement team

Major decisions. Critical suppliers. Long-term strategy.

THE MIDDLE · PROCXCEL

Expert buying. More projects covered.

Compare suppliers. Negotiate. Get the contract signed.

LONG TAIL

Catalogues & automated buying

Low-value, repeat purchases through established channels.

The boundaries follow your spend, policies and capacity.

Procurement execution, operated for you.

More demand on procurement.
An engine to handle it.

Give your stakeholders the buying support they need. ProcXcel’s agents, workflows and procurement experts manage the work from requirement to signed agreement. We run the engine. Your team keeps control.

PROCXCEL EXECUTION ENGINE

Your requirements. Our work to completion.

50+ agents & agentic workflows
STAKEHOLDER REQUIREMENTS
New CRM softwareSales team · New CRM
Consulting projectFinance team · Consulting
Workplace servicesWorkplace team · Facilities
AGENTS + PROPRIETARY WORKFLOWS
Clarify requirements
Check client rules
Find suppliers
Coordinate quotes
Compare offers
Prepare negotiation
Check contract terms
Track completion

Connected steps. Evidence carried forward.

Offer received → comparison begins
PROCXCEL EXPERT · DECISION COCKPIT

The evidence arrives together.

Scope, supplier offers and client rules feed one decision view.

Offer comparisonCommercial leversClient rules
Expert review
YOUR TEAM · APPROVAL GATE

Your authority stays yours.

Required permissions, award decisions and contract authorisation follow your rules.

Waiting for recommendation
Routine work moves. Decisions get attention.

Operated and overseen by ProcXcel. Visible to your team.

More spend coveredCommercial attention for more of your indirect spend
Better stakeholder serviceA managed route from requirement to signed agreement
Less buying outside the processMake the approved buying route easier to use

The capacity gap is growing: Hackett’s 2026 research projects an 8% increase in procurement workload while headcount and operating budgets decline. Read the research

Inside the engine: 50+ agents and agentic workflows
Supplier discovery, built into execution

Bring the market
to your next engagement.

Search across millions of company profiles to identify potential suppliers beyond the known supplier. Match the requirement, assess the evidence and bring relevant alternatives into the sourcing process.

New CRM software purchaseLicences · Implementation · Support
The requirement

The right suppliers.
A real choice of offers.

Service capabilities
Operating geography
Qualifications & evidence
Capacity & availability

Discovery → relevance → qualification → supplier engagement

SUPPLIER DISCOVERY

Find suppliers beyond your network.

New CRM software
SearchMatchShortlistInvite
WIDER SUPPLIER MARKETMatch to your requirement
CRM specialistImplementation capability
Cloud providerRequired operating locations
Integration partnerSupport requirements met
ProcXcel searches the wider market against the agreed CRM brief.

Your known supplier stays in the process. Relevant new suppliers add competition.

Search broadly. Match precisely.
Explore supplier discovery
Discovery and coordination handled within the service. Supplier suitability and required approvals remain explicit.
Managed execution

Your procurement process. Run for you.

Specialist AI agents handle the work at every stage. Procurement experts guide the engine and lead negotiations. Your policies and approval requirements are built in.

01Intake & scopingTurn the requirement into a clear buying brief.
02Supplier sourcingFind suitable suppliers and collect offers.
03Offer evaluationCompare price, scope, quality and risk.
04NegotiationImprove price, terms and the overall offer.
05Award & approvalPrepare the recommendation and route approvals.
06Contract & signatureCheck the agreement and coordinate signatures.
07Results & recordsDocument savings, decisions and the audit trail.

Specialist AI agents and proprietary workflows across every stage

ProcXcel experts guide the work and lead commercial decisions

Your approval, where required. The engine follows your agreed scope, rules and authority.

See how the engine runs the work   See the work we take off your plate
See the work behind the outcome

From requirement.
To signed agreement.

Follow one CRM purchase: clearer scope, competing offers, expert negotiation and your approval.

01 / INTAKE & CLARIFICATION

Define what you need to buy.

Specialist intake agents organise the requirement and identify missing information. ProcXcel experts resolve questions before sourcing begins.

Your team defines the need.
ProcXcel coordinates the work.
Explore intake & scoping
INTAKE & CLARIFICATIONIntake agents prepare the brief · Experts guide the work

From requirement to ready-to-buy.

ReceiveClarifyConfirmReady
New CRM software

€160,000 annual budget · Existing offer attached

    02 / EVALUATION & NEGOTIATION

    The best outcome
    starts with the evidence.

    Compare scope and delivery quality alongside price. Develop the negotiation position, challenge the offer and assess the complete package.

    Scope preserved. Setup costs capped.
    Payment terms improved.
    Explore the negotiation engine
    EVALUATION & NEGOTIATION

    Compare. Challenge. Agree.

    CompareClarifyNegotiateAgree
    Supplier A€160,000Complete scope
    Supplier B€151,000Shared support
    Supplier C€145,000Implementation excluded
    03 / CONTRACT & COMPLETION

    Get the agreement checked and signed.

    Check the draft against the negotiation record. Resolve changed terms, verify returned documents and track the required signatures.

    Price is one part of the agreement.
    The protections matter too.
    Explore contract completion
    Agreement reviewEngagement walkthrough
    CRM SOFTWARE AGREEMENT€137,600
    Fees & scopeAgreed fee · Full scope
    Payment & expenses60 days · Pre-approved cap
    Data export rightsData export rights restricted
    Termination30-day convenience exit
    Data ownershipClient retains ownership
    SUPPLIER SIGNATURE
    Pending
    CLIENT COUNTERSIGNATURE
    Pending
    Check the draft against the agreed position.
    Review the terms before release.
    Parallel execution

    One engine.
    Many engagements.

    Agents keep the work moving. Our experts lead the buying. Every engagement follows your rules and approval limits.

    Parallel procurement executionClient policies stay separate
    PARALLEL EXECUTION

    One project becomes many.

    New CRM software
    In progress
    Office cleaning
    In progress
    Leadership training
    In progress
    Cloud hosting
    In progress
    Legal services
    In progress
    Fleet servicing
    In progress
    HR platform
    In progress
    Recruitment
    In progress
    Payroll services
    In progress
    Equipment leasing
    In progress
    Telecoms
    In progress
    Market research
    In progress
    Security review
    In progress
    Office relocation
    In progress
    Translation
    In progress
    Maintenance
    In progress

    More engagements.
    The same control.

    Agents keep work moving.
    Experts lead the key decisions.
    Your rules stay in place.

    The CRM purchase stays connected to its decision history.

    50+ agents and agentic workflows. Guided by procurement experts.

    ProcXcel runs the engine. Your team keeps control.

    Inside the engine
    Lower costs. Better terms.

    In the CRM walkthrough: €22,400 annual licence savings, complete scope and 60-day payment terms.

    See how value adds up
    Your policies. Your approvals.

    A connected record of the work and the decisions.

    Explore governance
    Your rules, built into the work

    More capacity.
    The same control.

    Your rules stay in place. ProcXcel works alongside your team, follows your approval limits and brings exceptions to your decision makers. Every decision stays connected to its evidence.

    POLICY

    The right rules.

    Scope, supplier requirements and approval limits guide each engagement.

    AUTHORITY

    The right decision maker.

    Required approvals stay in place. Exceptions return for a decision.

    AUDIT TRAIL

    A clear record.

    Offers, negotiations, approvals and signed documents stay connected.

    Explore governance
    Visibility without the workload

    We run the work. You stay informed.

    Every project, every decision and the reason behind it , live, in one place. ProcXcel operates the workspace. Your team sees progress and approves key decisions.

    app.procxcel.com
    Dashboard
    Projects
    Suppliers
    Approvals
    Settings
    Live projects
    14
    Awaiting your approval
    2
    Avg. days to signature
    5.8
    Project Category Stage Owner
    REQ-4721IT servicesSigned · +€19,200Contracting Agent
    REQ-3156Agency retainerNegotiatingExpert
    REQ-5839Prof. servicesYour approvalYou
    REQ-6104FacilitiesEvaluatingEvaluation Agent
    Negotiation tracker
    REQ-3156 · Agency retainer · counter-offer timeline
    Initial quote€85,000
    After round one€78,500
    Position approved by senior expert€72,600
    €12,400 below initial · 14.6%
    Every counter carries the expert’s rationale , on the record.
    Contract studio
    Drafted on your template, populated from the award
    Your templates
    Master services agreement
    Statement of work
    Software licence
    Your clause positions
    ✓  Liability cap
    ✓  Termination
    ✓  Data protection
    ✓  Auto-renewal removed
    Enters your legal workflow in a form your team already recognises.
    Compliance & audit
    Your policy, applied before anything reaches you
    ✓  Spend threshold verified
    ✓  Budget owner confirmed
    ✓  Supplier risk assessed
    ✓  Terms within policy limits
    ●  Awaiting your approval , REQ-5839
    Every decision logged with its reason. Overriding a stop takes a written one.
    Savings by category , year to dateDocumented against agreed baselines
    IT services€52,000
    Professional services€38,400
    Marketing€31,200
    Facilities€20,700
    Every decision logged with its reasonWorkspace preview

    Quotes that don't match your brief are stopped before they reach you, and overriding a stop takes a written reason. We'll walk you through a live project in the diagnostic.

    A different operating model

    Capacity you can use.
    Without a new operation to run.

    When you build the capability
    • Recruit and manage the team
    • Configure tools and workflows
    • Coordinate the supplier process
    • Maintain knowledge and reporting

    When ProcXcel runs the engagement

    A clarified requirement. A commercial recommendation. An agreed contract. A connected decision record.

    You provide the business need and retain approval authority. We bring the people, workflows and execution.

    Explore the operating model
    Savings is just the start

    Better buying.
    Across the whole agreement.

    Commercial valueComparable offers and a stronger negotiating position.
    Complete scopeRequired implementation, support and deliverables included.
    Better termsPayment, service commitments and exit rights addressed.
    More capacityMore engagements progressing without another tool for your team to run.
    Your procurement opportunity

    Find your procurement opportunity.

    Explore the spend your team could cover. Get the category breakdown in your report.

    Not sure where your line is? That's the finding. Most policies land between €50K and €1M.
    Estimated spend opportunity
    ≈ €64M
    ≈ 2,250 purchases a year in the estimated scope
    Actual coverage and savings potential depend on how these purchases are handled today.
    The full report puts euros on it
    ✓  Savings, by category
    ✓  Coverage trajectory
    ✓  Build vs partner
    ✓  The benchmarks

    Prefer to talk it through? Book a walkthrough

    We assess your spend and agree the baseline with you before execution.

    The portfolio effect

    More engagements covered.
    More value captured.

    One renewal. One service contract. One better deal. Across the middle of your indirect spend, those outcomes add up.

    Annual savings potential€0
    Different spend. Different savings. One growing result.

    More addressable spend means more opportunities for the engine to deliver. The result depends on the projects in scope and the starting commercial position.

    Based on the spend and savings rates shown, before service fees.

    Find the opportunity in your spend
    Start with one engagement

    Bring us your next
    procurement project.

    We’ll walk through the scope, the process and where ProcXcel could create value for your team.

    Book a walkthrough
    Is this only for software purchases?

    No. ProcXcel is designed for indirect procurement across professional services, facilities, marketing, IT and telecoms, and MRO. Scope and suitability are reviewed for each engagement.

    Who makes the commercial decisions?

    Procurement experts direct evaluation and negotiation. Your team retains the required award approvals and authorised signatures.

    Do we need to operate another platform?

    ProcXcel operates the process. Your team provides the brief, makes required decisions and receives the completed agreement with its supporting record.

    How is value measured?

    Against a baseline agreed before work begins. Contracted savings, avoided increases, improved terms and realised savings are reported distinctly.

    How quickly can we start?

    The engine can be ready in two weeks once we agree the scope, your policies, approval points and the information needed to begin. We confirm the start plan together.