The tool shows the work. Your team still has to do it.
Who worksYour teamProcurement done for you. Not another tool.
Your Buying Engine.Negotiated. Signed. Done.
We negotiate the purchases your procurement team has no time for, from request to signed contract. Not another tool for your team: we operate it and do the work, within your rules. You approve. You sign.
A service, not softwareYour policies, limits and templatesEvery decision on record
Purchase 0427 · IT services frameworkNot negotiated
€85,000−€6,800 · −8 %
12 months · one supplier · 100 % upfront
- RequestAgent
- Market & RFQAgent
- Compare offersAgent + Expert
- NegotiateExpert
- Check contractExpert
- Approve & signYou
Built by procurement experts · Run for procurement teams
Built for indirect procurement in
Hundreds of purchases a year
Big contracts get negotiated.
Hundreds of smaller ones don’t.
Each purchase below is too small for a project and too large to wave through. We negotiate every one of them, to signature.
- Purchase 2041Cloud licencesnot negotiatednegotiated −11 %
- Purchase 2078Maintenancenot negotiatednegotiated −5 %
- Purchase 2115Consultingnot negotiatednegotiated −9 %
- Purchase 2152Marketingnot negotiatednegotiated −7 %
- Purchase 2189Logisticsnot negotiatednegotiated −6 %
- Purchase 2226Facility servicesnot negotiatednegotiated −10 %
- Purchase 2263Telecomsnot negotiatednegotiated −8 %
- Purchase 2300Trainingnot negotiatednegotiated −12 %
- Purchase 2337Hardwarenot negotiatednegotiated −6 %
- Purchase 2374Recruitingnot negotiatednegotiated −7 %
- Purchase 2411Printnot negotiatednegotiated −9 %
- Purchase 2448Travelnot negotiatednegotiated −6 %
- Purchase 2485Eventsnot negotiatednegotiated −10 %
- Purchase 2522Softwarenot negotiatednegotiated −8 %
- Purchase 0427IT servicesnot negotiatednegotiated −8 %
0 of 15 negotiated · Typical savings on negotiated indirect purchases: 6–12 % (Ardent Partners, 2025)
Where ProcXcel fits
Give the middle a proper buying route.
Your team leads the strategic work. Existing channels handle routine purchases. ProcXcel takes on the engagements between them—the ones that need supplier choice, negotiation and follow-through.
See the work in motionSTRATEGIC
Your procurement leaders
High-impact decisions and long-term strategy stay with your team.
THE MIDDLE
Your Buying Engine
Managed sourcing, negotiation and contract completion.
ROUTINE
Existing buying channels
Repeat and low-value purchases continue as usual.
The reality today
These engagements still need buying attention. Without a dedicated route, they are often:
Sent to a BPO queueLeft with stakeholdersSqueezed around strategic workNot addressed
ProcXcel gives the middle its own managed route.Who does the work
Not another tool.
The work, done.
Most options leave the work with your team or bill you for effort. ProcXcel delivers the outcome: a negotiated, signed contract.
Worth it for large projects, too costly for single purchases.
Who worksExternal consultantsMulti-year contracts and a large transition, often offshore.
Who worksAn external teamMonths to recruit and onboard. Fixed cost, even when demand drops.
Who worksNew employeesNegotiated, checked against what was agreed, signed and on record.
Who worksOur experts and AI agents. You approve.Inside the engineFrom the first request.
From the first request.
To the signed contract.
ProcXcel runs the work in between. Specialist AI agents prepare each step; procurement experts lead the commercial decisions.
01 / INTAKERequirement → buying route
Make the need ready to buy.
Clarify the brief, scope and client rules before the market is approached.
Explore intake02 / SOURCING & NEGOTIATIONMarket → commercial position
Bring the right offer back.
Find suppliers, align offers and prepare the evidence. A procurement expert leads negotiation.
03 / CONTRACTINGApproval → signed record
Carry the value to signature.
Check agreed terms, coordinate the required approvals and signatures, and retain the decision record.
Explore contractingHave a requirement or renewal ready now?Walk through it with us
The capacity gap
More work is coming. The answer cannot be another system for your team to run.
8%projected rise in procurement workload in 2026The Hackett Group research
2 weeksto get your Buying Engine ready, once scope and rules are agreed
100%of commercial decisions made by procurement experts, never by an agent
0new software or agents for your team to operate
Have a live requirement or renewal?Walk through it with us
What the engine delivers
Better buying.
More room to lead.
More engagements receive a proper buying process, while your procurement team stays focused on the decisions that matter most.
01 / COMMERCIAL VALUE
Give every offer a fair comparison.
Supplier choice, scope, cost and contract terms come together before an expert recommends a position.
One requirementThree complete offers
ScopeCostTerms
Supplier A
Supplier B
Recommended position
€22,400annual licence difference in this CRM walkthrough · 14% against a €160,000 starting offer
Commercial position led by a ProcXcel expert; required scope retained.02 / CAPACITY
Move the follow-through off your team.
ProcXcel handles supplier searches, outreach, chasing, comparisons, negotiation preparation and contract follow-through.
Where the work goes
YOUR TEAMBrief the needApprove the awardAuthorise signature
PROCXCEL ENGINEFind suppliersCoordinate offersPrepare and negotiateComplete the contract
03 / CONTROL
Keep authority where it belongs.
Your policies, templates and approval gates set the boundaries. The buying record shows what was decided and why.
RequirementsExpert positionClient approvalSigned record
Your rules guide the route. Your approvals release the decisions.
Managed buying execution
Follow one engagement.
See the engine at work.
Follow a CRM purchase from first brief to signed contract. ProcXcel AI agents prepare the work; procurement experts lead the buying. Your required approvals remain yours.
01 / IntakeOne request.
One request.
A clear brief.
The stakeholder describes the need. ProcXcel clarifies scope, confirms the buying route and applies the client's policies before suppliers are contacted.
Your team's roleGive the requirement and answer essential questions.
ProcXcel · Engagement briefNew CRM software
Requirement received
A CRM that fits the business.
Licences, implementation and support considered together.
Business needOne platform for sales teams
ScopeLicences · migration · support
Starting offer€160,000 / year
Buying rulesClient policy and approval gates
Intake agents structure the brief.Ready for sourcing
02 / Supplier discoveryBring the market
Bring the market
into the decision.
Specialist agents identify relevant suppliers, qualify the shortlist and coordinate invitations—including the incumbent. ProcXcel handles the supplier follow-through.
Your team's roleNo supplier chasing or parallel spreadsheets.
Supplier discoveryCRM buying route
Market searched
Options beyond the known supplier.
One brief. A wider market. A controlled route to offers.
7relevant matches4shortlisted3 + 1new suppliers + incumbent invited
Current supplierIncumbent invited
CRM specialistInvited to quote
Cloud providerInvited to quote
Integration partnerInvited to quote
Discovery → shortlist → invitationSupplier outreach managed
03 / EvaluationOffers become
Offers become
comparable.
Agents align price, scope, implementation and contract terms. A ProcXcel expert reviews the trade-offs instead of asking the client to decipher mismatched proposals.
Your team's roleSee a recommendation grounded in complete offers.
Offer comparisonScope · cost · terms
Offers aligned
Compare the complete package.
Current supplierFull scope€160,000
CRM specialistFull scope€146,800
Cloud providerFull scope€151,200
Three complete offers received from four invited suppliers3 offers
Evidence assembled for expert reviewRecommendation prepared
04 / Expert-led negotiationBetter than a
Better than a
lower price.
PX AI Agents assemble the evidence and keep the process moving. PX Experts judge the trade-offs, set the commercial position and lead the negotiation. The agents do not make the buying decision.
Your team's roleStay focused on strategic work while the buying is led for you.
Commercial decisionLed by ProcXcel experts
Expert review
The whole deal matters.
Price€22,400 lower annually
ScopeRequired services retained
Contract terms60-day payment term
DeliveryImplementation checked
Agents prepare. Expert decides.Position agreed
05 / Client approvalThe decision stays
The decision stays
where it belongs.
ProcXcel brings back the recommendation, the alternatives and the reasons. The client authorises the award where its policy requires.
Your team's roleApprove the decision, not run the process.
Approval gateYour policy · Your authority
Decision ready
A recommendation you can act on.
NEW CRM SOFTWARE · AWARD RECOMMENDATION
Approve the recommended supplier
Annual commercial position€137,600
Starting offer€160,000
Decision recordScope, terms and rationale attached
Approval follows the client's rules.Awaiting required approval
06 / Contract completionA signed contract.
A signed contract.
Not another task.
After required approval, ProcXcel checks the contract against the agreed position and your approved terms, coordinates signatures and documents what was decided. The client receives the agreement and a clear record.
What comes backA signed contract, the commercial outcome and a decision record.
Contract studioReview in progress
Checking agreed terms
CRM SOFTWARE AGREEMENT
New CRM software €137,600
Fees and full scopeAgreed
Payment and expenses60 days · capped
Data export rightsCheck against agreed position
Award approvalCompleted before release
SUPPLIERPending
CLIENTPending
The draft is checked against the agreed commercial position.
Contract, approvals and audit record togetherDelivered to client
What one engagement delivers
A better deal.
Time back. A clear record.
The CRM engagement shows what managed execution returns: a stronger commercial position, capacity for your team and a documented decision.
COMMERCIAL VALUE€22,400Annual difference in this CRM example
14% against the €160,000 starting offer, with the required scope retained.
CAPACITY≈82 hoursOf operational work in this engagement model
Market scan, RFQ, supplier chasing, comparison, checks, negotiation, contracting and signature coordination move to ProcXcel.
CONTROLOne recordFrom brief to signature
Decisions, client approvals and the signed agreement remain connected.
Beyond software
Built for every indirect category.
The same managed route extends across all indirect categories, with scope and buying rules agreed for each engagement.
Professional servicesMarketing & agenciesIT & SaaSMROLogisticsFacilitiesHR & recruitmentTravel & fleetTelecomsWorkplace services
Your opportunity
Find the spend below your line.
Set your indirect spend, buying threshold and current route. See the estimated scope, then request the full category report by email.
Actual coverage and savings potential depend on how these purchases are handled today. Your report focuses on the off-contract cost.
Estimated spend below your line
≈ €64M
2,250 estimated purchases a year below this line
Estimated addressable spend≈ €38M
Annual savings opportunity at full coverage€3–4M
Planning assumption: 60% of spend below your line suits this buying route. Current handling adjusts the additional opportunity.
Receive your category report
The report includes category breakdown, value opportunity and a route to discuss your own spend.
Security & data
Your data stays yours.
In the EU.
Every purchase runs inside agreed boundaries. Where data is held, who can see it and how long it is kept are fixed in writing before the first purchase.
Data, documents and contracts are hosted and processed in the EU, in ISO 27001-certified data centres of our infrastructure providers in Frankfurt.
Our experts see the purchase they are working on. Never your ERP or other systems.
Your data is never used to train AI models.
A data processing agreement under Art. 28 GDPR. Scope, retention and deletion are set in writing.
Retention and deletion follow your rules, not ours.
Every offer, decision, approval and signature, recorded in one file.
Security documentation, technical and organisational measures and our list of service providers are available on request.Request documentation
Procurement expertise, built in
Expert judgement is
part of the service.
ProcXcel combines specialist agent work with accountable procurement leadership. Your team receives a commercial recommendation and a clear record, without operating the engine.
01 / COMMERCIAL JUDGEMENTAn expert leads the buying.
ProcXcel procurement experts review the evidence, set the position and lead negotiations.
02 / YOUR AUTHORITYApprovals follow your rules.
Client policies and required approval gates remain part of the route to contract.
03 / COMPLETE OUTCOMEThe decision is documented.
The signed agreement, commercial position and decision record stay together.
Explore in detail
Go deeper where it matters.
The landing page tells the story. These pages show the work, controls and commercial model behind it.
01 / THE ENGINEHow the engine worksSee the agent work and expert decisions behind an engagement.Explore the engine02 / THE SERVICEWhat leaves your team’s plateSee the operational work ProcXcel takes on and what stays with you.See the work03 / THE VALUECommercial value and capacitySee the portfolio effect, the buying opportunity and the outcomes.Explore the value04 / CONTRACTSTerms, approval and signatureSee how approved templates, contract checks and signatures fit the route.Explore contracting
How we start
Start with one purchase.
No IT project and no long transition. You see the work on a real requirement first.
- 01A conversation
Bring one live purchase or renewal. We look at scope, your rules and where the value is.
- 02Your rules, configured
Policies, approval limits and contract templates are set up in about two weeks.
- 03First purchases, signed
We run them to signature. Value is measured against a baseline agreed before we start.
- 04More of the middle
Add categories, business units and countries as the results come in.
Next step
Bring us your next purchase.
Bring a requirement or renewal. We will discuss its scope, your rules and where a managed route could create value.
Book a conversation